Procedure

1. Intake

Action

Responsibility

check for basic requirements and study progress

general information about GRS internship procedure

study adviser, student

internship coordinator, student

2. Choosing an academic internship provider and internal GRS supervisor

Action

Responsibility

coming up with an ‘own’ internship or choosing an internship from the ‘GRS internship list’

preparing an internship research proposal, including feedback internship provider /external supervisor, and send it to the Internship coordinator

internship coordinator provides internship research proposal to GRS supervisor

feedback GRS supervisor to student

approval internship research proposal

student, internship coordinator


student, internship coordinator



internship coordinator, GRS supervisor, student

GRS supervisor, student

GRS supervisor, student, internship coordinator

3. Internship contract

Action

Responsibility

filling in the WU internship contract and sign the contract

delivering signed original contract to the GRS Management Office (Antoinette Stoffers)

providing copies of the signed contract to GRS supervisor, external supervisor, internship coordinator and study adviser

student, external supervisor and GRS-supervisor

student, Management Office


student, external supervisor and GRS supervisor, internship coordinator, study adviser

4. Internship work

Action

Responsibility

carrying out the internship


arranging at least 1 progress meeting, preferably on location; in case the internship is outside the Netherlands arrange at least 1 video conference meeting or alternative (Skype / Hyves)

writing the internship report

student, external supervisor and GRS-supervisor

student, external supervisor and GRS supervisor


student

5. Internship evaluation

Action

Responsibility

approval of the internship report

planning an evaluation date

delivering a digital copy of the final internship report to the supervisors at least 1 week before the evaluation date

delivering an abstract of the internship report (max 0.5 A4) for the GRS website at least 1 week before the evaluation date

delivering a self reflection report of the internship and MGI study at least 1 week before the evaluation date

filling in the internship provider evaluation form and send a copy of the filled in form to the GRS supervisor

feedback to the candidate

evaluating the final internship report

supervisors, student

supervisors, student

student, supervisors


student, internship coordinator


student, GRS supervisor


external supervisor, GRS supervisor


external supervisor, student

external supervisor and GRS supervisor

6. Final grading and deliverables

Action

Responsibility

final evaluation of internship by filling in the ‘GRS internship assessment form’ and grading

feedback to the candidate

delivering signed copy of the ‘GRS internship assessment form’ to the GRS Management

sending internship finalization results to internship coordinator:
- copy ‘GRS internship assessment form’
- digital copy of the internship report
- self reflection report student
- evaluation form internship provider

delivering final grade to CSA

GRS-supervisor and external supervisor

GRS-supervisor, student

GRS-supervisor, Management Office


GRS-supervisor, internship coordinator




Management Office